The Schueler Group
Contact Us

Now Hiring: Administrative & Accounting Assistant

Schueler Group

Job Description

Job Location: Cincinnati, Ohio
Department: Accounting
FLSA Status: Hourly, Non-Exempt

Schueler Group, headquartered in Southwest Ohio, providing real estate services to customers spreading from Greater Cincinnati, Northern Kentucky, and Dayton. Real estate services range from selecting best parcel of land to lease or buy, optimum facility design, customized construction, design, assist with financing solutions and business site management. The team at Schueler Group are dedicated to customers vision through efficiency and communication. Striving to be the best in all aspects of commercial property development services, we encourage you to join us!

Job Summary

The Administrative & Accounting Assistant will perform clerical duties and provide administrative support for office staff and aid the accounting team.  Responsibilities may be of a complex nature and require handling confidential correspondence and exercising a high degree of discretion and initiative. This role reports to the Office Manager.

Essential Functions
Administrative Assistant

  • Handle phone system issues using CBTS VoIP web portal, set up new users and update all user information when necessary.
  • Manage office equipment including copiers, printers, postage machine, and shredding bins.
  • Responsible for ordering office supplies and coffee products, stocking soda machine, and maintaining vending and copy room areas.
  • Responsible for handling food orders for company meetings and events.
  • Backup to Receptionist (answering phones, greeting guests, serving beverages, forwarding faxes, clearing company voice messages, distributing mail, etc.)
  • Infrequently help with meeting agenda updates
  • Help with shipping items FedEx or USPS.
  • Maintains and distributes company contact information lists
  • Work on various projects as assigned.

Accounting Assistant

  • (BHC) Generate construction contracts, forms and change order documents using American Institute of Architects (AIA) software and emails it to Accounting Manager.
  • (SGI) Enter payroll calendar data from sign out sheets.
  • (BHD) Access online utility companies as assigned by BHD accountant and pull account invoices and statements monthly.
  • (BHD and Shopping Centers) Primary responsibility to keeping tenant Certificate of Insurance current
  • (BMGG) Responsible for entering all daily sales data into spreadsheets for all Big Mike’s Gas N Go stores and distributing reports to managers.
  • (BMGG) Audit and file Bike Mike’s stores daily sales reports including gas, food, alcohol, cigarettes, tobacco, lottery, credit cards, paid and unpaid invoices and coupons.
  • (BMGG) Convert fuel sales invoices for stores and attach beer/wine invoices.
  • Performs other duties as assigned.

Education and Experience Requirements

  • High School Diploma or business school graduate and four years of business experience.

Required Skills/Abilities

  • Good knowledge of business English, spelling and punctuation office practices and procedures.
  • Good skills and knowledge of word processing and database computer programs (Microsoft Outlook, Word and Excel). Ability to take or transcribe dictation as required.
  • Must be able to handle confidential information and keep it confidential.
  • Must be professional and be capable of dealing with all levels of personnel and customers/service providers.
  • Must be able to juggle multiple tasks and priorities at one time and assist with whatever is needed.
  • Ability to use keyboard and monitor.
  • Ability to communicate verbally and written.

Supervisory Responsibilities

The Administrative and Accounting Assistant position does not have any supervisory responsibilities.

Physical Requirements

  • Prolonged periods of sitting at a desk and working on a computer
  • Ability to lift up to 15 pounds at a time.

Work Culture  

The Schueler Group is successful because of our dedicated team.  We thrive on effective communication and collaboration therefore, our work is done mainly from our offices, as we believe this drives excellent work results for our clients.

This job description in no way states or implies that these are the only duties to be performed by the employee.  Employees will be expected to follow any other job-related instructions and to perform any other job-related duties requested by any person with authority to give instructions or assignments.

Job Application

Please email you resumé to info@hsabh.com.